Easy And Quick Guide On How To Reprint W2 in QuickBooks 

QuickBooks application is an outstanding and popular name for managing seamless business accounting tasks. Isn’t it? The application is an excellent choice for managing employee salaries, payments, and compensations. And all the information related to the wages, payments, and salaries paid by employers to their employees is mentioned in the W2 forms. Employers or managers can print these W2 forms in QuickBooks to keep track of their employee salaries and other payroll records. In this blog, we will discuss how to reprint W2 in QuickBooks. Continue reading! 

Anytime you may need to reprint W2 forms in QuickBooks. Right? If you need professional assistance while reprinting your employee W2 forms, ring our team at 8334602030

W2 Forms In QuickBooks: A Quick Note! 

Before we proceed further, let’s have a brief discussion on W2 forms on the QuickBooks desktop. As we have discussed above, the W2 forms are a brief statement of employee payments, salaries, wages, and taxes for every year. The official and restricted date by which you must deliver and mail these W2 forms is only 31st January of every year. Only employees can prepare these W2 forms; however, if you are an independent contractor, you don’t have to prepare W2 forms but 1099s. 

For QuickBooks online application users, the process of printing W2s is easy enough without any complications. Often, you may need to reprint the old W2 due to any missing or damaged form type from your employee’s end. The QuickBooks online application is effortless to use and reprint these forms. If you’re wondering how to reprint W2 in QuickBooks online, keep reading further. 

Advanced Printing Requirements for QuickBooks

To learn how to print W2 in QuickBooks, you need to first consider the following requirements in advance. Have a look:

• First of all, use the QuickBooks payroll application, which is compatible enough. 
• Apart from this, your QuickBooks payroll application must be updated with the latest version.
• Your payroll service in QuickBooks must be activated and valid. 
• Get the printing papers that are compatible with your QuickBooks payroll service for a seamless W2 reprinting process. 
• Do use black-colored ink for printing or reprinting. 
• The payroll tax tables in QuickBooks must have the latest update releases as well. 
• Ensure you use a blank paper or pre-printed form for laser and inkjet printers. 

How to Reprint and Print W2 in QuickBooks Online?

Reprinting W2 forms in QuickBooks Online is easy. First let’s look at the below steps first to learn how to print W2 in QuickBooks Online. 

1 – Look for the W2 Forms in QuickBooks 

1. First, open your QuickBooks Desktop and navigate to the Employees tab, hit the Payroll form. 
2. Now, select the W2 forms option and start processing the payroll. Continue to the step and click the annual form W2 followed by clicking the create form option. 
3. In this step, you are required to click the Employees option if you are proceeding to create forms for your employees. 
4. Here, you will be asked to enter the exact year for the form you need to print, and remember that QuickBooks only saves the form version. 
5. If you want to print the W2 form in QuickBooks, first update your QuickBooks current version to the latest. 
6. Now, you must select your employees and continue reviewing all the details mentioned in the W2 forms. 
7. After this, click the Submit option and print the W2 form. 

2 – Choose the Printing Paper Type and Printing Items 

1. To begin with this step, you need first to decide whether you want to use blank paper or a pre-printed form. 
2. After deciding, select the item you want to print plus for whom you are printing the W2 form. 

3 – Start Printing the W2 Form

1. Now, start the printing process. 
2. As you are using a pre-printed form, first, have a test for printing and print a test page. Followed by this, click the pdf format option. 
3. To begin and learn how to reprint W2 in QuickBooks online, you need first to click the tax tables. 
4. After this, click the payroll section and navigate to the employee’s section again. 
5. The next step will ask you to choose your one particular employee and continue to select the W2 form option. 
6. Here, you need to choose the exact dates of the W2 form that you want to print. Click the view option to see a printable form. 
7. Now, tap the print icon to begin the reprinting process and proceed further. By this, you will successfully reprint the W2 form in QuickBooks. 

Any Other Way to Reprint W-2 Form in QuickBooks?

If the steps mentioned above haven’t successfully concluded the reprinting process of W2 forms, you can consider an alternative method given here to continue your required W2 reprinting. To learn how to reprint the W2 form in QuickBooks in any other way, you are required to follow the jotted-down directions: 

• First of all, select the Employees tab, and tap the Payroll Tax Forms along with the W2 forms button. 
• In the next step, select the Process Payroll Forms option and click the Saved Filings from the Filing History tab. 
• On this history tab, you must search for the W2 form you want to print. After finding the form, now navigate to the Saved PDF column. 
• Here, click the respective link and end the task by clicking the Print option. 

In case you face any issues or errors while printing and reprinting the W2 forms in QuickBooks, continue reading to avoid such bugs. 

Methods to Fix Printing & Reprinting Errors in QuickBooks 

Learned about? If you’re facing any errors or technical bugs while the printing or reprinting procedures, look at the following methods. 

Solution Approach 1 – By Trying to Print with Other Programs 

Try to start printing your W2 forms with some other software installed in your computer system and resolve the QuickBooks won’t print error. Some software, including Microsoft Word, Notepad, and many other software programs, may help you print your W2 forms with no technical errors. 

Start typing some text on a page using any of these software programs, and give a print command to proceed with printing on your system. In case the printing has been done successfully, try to print with QuickBooks. If you are again back with the query on how to print W2 QuickBooks Desktop without errors, try the next method to solve the issue. 

Solution Approach 2 – Repair the Troublesome Printing Issues 

The printing settings can also bring issues like QuickBooks won’t print errors. Follow the given procedure and continue avoiding such issues. 

1. Initiate this process by first closing all the running printing devices connected to your computer system. 
2. In the next step, you are required to ensure that all your computer devices are properly interconnected. 
3. Here, you must check and ensure that all the printing papers are correctly placed in the printer’s paper tray. 
4. After this, restart your computer system and the printer devices as well. 
5. Once you start the computer, click the Start menu and navigate to the Control Panel. 
6. Here, add a device and the printer in the device section. Verify if there is any printing queue available or not. If yes, continue to delete all those queued printing processes. 

Solution Approach 3 – Take Help from QuickBooks Print Tool 

A tool available in the QuickBooks Tool Hub is a QuickBooks print and pdf repair tool. You can use this tool and troubleshoot the QuickBooks printing error. 

1. To use this tool, you must first search for the QBPrint file on your computer system and continue renaming the file by adding any postfix you choose. 
2. After this, launch your QuickBooks application on your computer system, and you will find an automatic and new QBPrint file created on your QuickBooks application. 
3. In this step, you must navigate to the QuickBooks file or W2 form facing printing issues. 
4. Start printing your W2 forms seamlessly after you have completed the above steps. 

Wrapping Up Everything..! 

We hope you have found this blog quite helpful and learned how to reprint W2 in QuickBooks online. Follow all the steps mentioned above carefully and continue your seamless employee payroll operations with no W2 form printing issues. We understand that the process is technical. You may face certain issues or dilemmas. You can ask for help from our professionals. Our Live Chat Support facility always welcomes users to ask for professional assistance.