Intuit has invented QuickBooks software that integrates several tools and features quite smartly. These features and tools enable your business to track and simultaneously strengthen its overall financial health. One such impressive feature introduced by QB is the multi-user mode. Being a business owner, if you are utilizing the QuickBooks software for a prolonged time must know how useful multi-user mode is. QuickBooks Hosting Mode Is Off ; an error will stop or interrupt the hosting by the server system and the access of the company file by the workstations connected to it over a network. The QB hosting mode authorizes you to access and utilize the company file stored on another server or computer. But, operating the files jointly when this mode is disabled is impossible. We can also put it in this way that this error gets triggered when the single-user mode is enabled on the workstations instead of the multi-user mode.
Therefore, we have single-handedly curated a knowledgeable article to prevent, detect and rectify the QuickBooks hosting mode is disabled issue. Please read the article till the conclusion, as it unwraps all the possible ways to tackle and eradicate this issue.
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Reasons that Spark-off QuickBooks Hosting Mode is Off Issue
QuickBooks multi-user hosting not working is a standard yet complex error to rectify. What factor is triggering the issue in your application has to be identified to remove it further.
The following are the principal reasons you should pay attention to:
- Hosting settings are not properly added to the server system.
- If the QB Database Server Manager cannot read data and access the data from the QB company file.
- When the folder storing the company file does not have the mandatory permissions required.
- Misconfiguration of Windows security and firewall settings.
- In case you misplaced or deleted the critical files, that set off the multi-user mode error.
- The network data file, which is the .ND file is corrupted or damaged.
- If the multi-user mode is turned off on the workstations connected to the server computer.
- If the server system does not have the admin rights to host the company file.
- The company files hosted by the system might be corrupted or damaged, which ultimately makes it difficult for the workstations to access and provokes this error.
- When you do not have QB Database Server Manager installed on your system.
- When you forget to start the QuickBooks DBXX services.
- Invalid entries persist in the Windows registry, causing QuickBooks stop hosting multi-user access.
Four Things to Do Before Removing QuickBooks Hosting Mode Disabled Issue
Prior to understanding and applying the resolutions for how to turn on hosting mode in QuickBooks, let us tell you to follow these steps carefully. There are five steps you must perform to improve the chances of successfully eliminating this issue.
- The system or computer configuration must be up-to-date. It majorly includes updating the Windows OS and the QB Desktop to its latest version.
- The shared folder must contain the QB company file.
- The client computer or workstations should be accessible in case the host system possesses the network drive.
- Your QB Desktop software and the QB Database Server Manager must be compatible and of the exact same version.
Flip the Effects of QuickBooks Multi-user Hosting Not Working Error
The following are the troubleshooting solution that need your attention promptly.
1st Method: Check the Status of QuickBooks Database Server Manager
If you are willing to share access to the company file with the workstations, it is mandatory that QuickBooks Database Server Manager status must be active. To check if the Status is activated, follow the steps below:
- Initially, to open the Run dialog box on the desktop screen, use the shortcut keys, which are Windows + R together.
- Now, the search box type SERVICES.SC and choose the Browse option.
- As a fresh window will display, find the QuickBooksDBXX here, XX is the year version. When you find it select & double-click on it.
- Then, choose Startup Type and then choose Automatic from the list.
- Proceed to check if the Status is showing Running or Started.
- If not, then click on the option for Start.
- Select the Recovery tab, and further, you should set Restart the Service for the below option:
- First failure
- Second failure
- Subsequent failures
- Now, choose the Apply option.
- Post that, click on OK to save all rectified changes you made above.
- Now, as you launch the QB Desktop on workstations, choose the File tab from the top left-hand side.
- Finally, click on Multi-user Mode, and you are all set.
Read More : How To Fix QuickBooks Crashing
2nd Method: Run a Quick Scan from the QB Database Server Manager on the server computer
If you want to use the feature of file-sharing hassle-free, then the folders containing the company file have to be free of the QuickBooks Desktop hosting mode is off error.
- Begin with shutting down the QB Desktop application on the workstations & launch it on the server computer.
- Now, access the system Database by typing it in the search box given in the Start menu and press Enter.
- As a fresh window appears, look for the option for QuickBooks Database Server Manager and click it.
- Now, click on the Scan Folder option and choose Browse.
- Then, carefully choose the QB company files with .QBW extension kept in the folders you trying to scan.
- Proceed further and click on OK to start the scanning process.
- After the scanning is completed, look for the folders in the section of QuickBooks Company Files Found.
- Lastly, you must be able to open all the above files on all the workstations.
3rd Method: Correctly configuring the Windows access permissions for sharing the company files
As a QuickBooks user, you should be aware that each version of QB has corresponding components. Every version needs the updating to operate under multi-user mode. Moreover, having Windows permission is vital to open the folder storing the company file in the multi-user setting. So, by the steps mentioned below, set the Windows permissions accurately.
- On the keyboard, press the Windows icon to open the search box of the Windows Start menu.
- You will see the option for the File tab in the Start menu. If you cannot see the tab, type in the search box & press Enter.
- Now, the File Explorer window will be visible. Browse for the folder having the company files.
- As you find the folder choose the Properties option by right-clicking on it.
- The Properties window will appear. Proceed further and click on the Security tab, and then under the tab, choose the Advanced option.
- Choose the QBDataServiceUserXX; the XX is donated as the year version.
- Subsequently, select Edit and then set the option given below as Allowed:
- Traverse Folder/Execute File
- List Folder/Read Data
- Read Attributes
- Read Extended Attributes
- Create Files/Write Data
- Create Folders/Append Data
- Write Attributes
- Write Extended Attributes
- Read Permissions
- In case the permissions are not set accurately, then click on the Properties option.
- Then, choose Edit under the Security tab and select QBDataServiceUserXX.
- Further, choose Full Control and Allow.
- Click on Apply and Ok at the end.
4th Method: Give the required admin permission to the Windows user
Have you installed QB Desktop and used it in a multi-user mode on the system? So, signing in as an admin in Windows OS is important. You can modify the folder permissions and firewall settings if you have admin rights. Therefore, learning the add a Windows user & further giving the user admin-level permissions will, fortunately, let you run QB Desktop smoothly.
Step 1: Creating a Windows OS user having admin rights
This step is for QB users who are employing the application on Windows 11, Windows 10, Windows Server 2012
This is for Windows Small Business Server 2011 & 2008 R2.
- In the Start tab, click on All Programs.
- Now, launch Windows Small Business Server and click on the Windows SBS Console.
- Then, choose Users and Groups and then click on the tab for Add a new user account.
- Now, follow the wizard for Add a New User Account after filling out the user information.
- Post that, grant the New User admin rights, and lastly, click on Finish.
Step 2: Grant the QB Desktop the admin access
You must be aware that when you install the QB Database Server Manager, the QB Desktop automatically make a new Windows OS user. Therefore, the next step is to provide the user with admin-level rights and rectify can’t enable QuickBooks hosting error.
- For starters, open the Control Panel window from the Windows Start tab and click on User Accounts.
- Now, for the QB Desktop version you are currently employing, look for QBDataServiceUserXX.
- However, for the QB Desktop 2020 version, look for QBDataServiceUser30.
- Similarly, for the QB Desktop 2019 version, look for QBDataServiceUser29 & so on. The number decreases for each version.
- Proceed and choose Change the account type option & then click on Administrator.
- After that, click on Change Account Type and choose Apply to save the changes further.
- Lastly, you can repeat the above step for every Database Server Manager version.
Wrapping Up!!
We are at the end of this comprehensive article and hope that you are now capable enough to fix the QuickBooks Hosting Mode Is Off error. Therefore, manually implementing the above-presented solutions step-by-step is incredibly essential to get a positive outcome. However, in between the solutions, if you get puzzled or do not have the component required to troubleshoot, do not panic. Contact us at 1-855-856-0042 and talk with the highly competent team of experts. Our team is qualified enough to handle any QuickBooks-related error efficiently.
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